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Offshore Administrator

Job Summary:

To co-ordinate equipment tracking, produce written information as required and assist the Offshore Project Manager in the day to day running of the Offshore Project Team.

Entry Level Specifications:

• Current offshore topside UKOOA medical
• OPITO approved basic offshore survival induction and emergency training
• Computer skills including Excel, Word and Project
• Basic understanding of offshore/marine logistics and general administration procedures
• Desirable: formal HSE qualification

The following competencies will be assessed through performance criteria:

Competencies	Performance Criteria	Underpinning Knowledge Questions
1) The ability to adhere to and co-ordinate workplace health and safety procedures
2) The ability to manage communication between the Onshore Management Team and the Offshore Project Team
3) The ability to co-ordinate equipment tracking activities
4) The ability to assist the Offshore Project Manager and co-ordinate administration activities
5) The ability to adhere to emergency procedures as required on the vessel or installation where operations take place
Supporting Documentation (click on arrow head to expand):
Assessment Plan An assessment planning meeting should be conducted before an activity is assessed. In practice this may take place at the beginning of the project and include your Assessor and if applicable any witnesses who may be involved in the assessment. The Assessment form allows you to record what will be assessed, when, where and how it will be assessed.
Assessment Feedback Form An Assessment Feedback meeting should take place between you and your assessor once the assessment is complete. It should provide an opportunity for your Assessor to inform you what went well or perhaps not so well. Most importantly it will allow your Assessor to provide you with constructive feedback on how to address areas of weakness, if applicable, and achieve competence. The Assessment Feedback form provides a written record of your feedback.
Assessor Sign off Form The Assessor Sign Off Form should be downloaded, printed and completed by your Assessors. It provides the MTCS verification team with a 'snapshot' overview of the competencies you have completed and who has assessed them over a Range of at least 3 activities. You should ensure this form is filled in each time you do an assessment, and eventually submitted as part of your evidence. Please note that MTCS reserve the right contact an assessor, as part of the verification process, to confirm authenticity of evidence submitted. Please use one sign off form per assessor.
Record of Witnesses Form The Record of Witness Form should be downloaded, printed and completed by anyone who acts as a Witness during your assessments. It provides the MTCS verification team with a 'snapshot' overview of the competencies you have completed and who has acted as a witness. You should ensure this form is filled in each time you do an assessment, and eventually submitted as part of your evidence. Please note that MTCS reserve the right contact a Witness, as part of the verification process, to confirm authenticity of evidence submitted. Please use one record of witness form per witness.
Witness Statement The Witness Statement should be completed by your line manager, Offshore Manager (or equivalent) or Agent. It confirms that you are working in the role for you which you are certifying, and have the required amount of operational time in the role. It also requires them to confirm you are deemed competent against IMCA guidelines for the role.
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